Registration Information

Please read this information first, then use the link below to go to our online registration form, or download forms you can print.

REGISTRATION POLICY!

Registrations for campers from supporting churches (Presbytery of Eastern Virginia) and from campers enrolled in 2007 will be processed as soon as they are received. All other registrations will be held, then processed in the order they were received beginning March 1. All parents are encouraged to send registrations as soon as possible, as popular camp sessions fill VERY QUICKLY. A weekly update of available spaces is posted by grade and by start dates .

PHYSICAL EXAMINATIONS

Because of the strenuous nature of camp activities, every camper must have a physical examination on file signed by a physician dated within 2 years of the opening date of the camp session. (This is different from the "Health History" which must be submitted EVERY year in order for the camper to be registered.) Copies of examinations received for other sports activities are acceptable. There is a space on the registration form to indicate if a returning camper has a physical on file at the camp that will still be current for this summer. While a physical form will be sent with the confirmation materials, you can download a physical form immediately using Adobe Acrobat.

HEALTH INSURANCE

Makemie Woods serves as a secondary carrier for accident insurance only. The individual’s own health care policy is the primary provider.

FEES

The $100 registration fee will be applied to the cost of the camp session. The balance of fees is due two weeks prior to the opening date of your camp session to avoid a $25 late fee. FEES MUST BE PAID IN FULL BEFORE THE CAMPER ARRIVES! If there are extenuating circumstances regarding fee payment, arrangements must be made with the registrar in advance of the deadline. Refunds (less registration fee) will be given if cancellation is received in writing 14 days prior to the first day of the camp session.

DISCOUNTS

“Early Bird”: For registrations received prior to April 1, there is a $10 discount.
Advance payment: A $10 discount is awarded if the family is paying at least half of the fee and the full family portion is sent at the time of registration.
Active Duty Military: If either parent currently serves in the Armed Forces, the camper receives a $10 discount. Please send a copy of the military ID with the registration.
Family discount: $30 for each additional camper registered from the same family. To be eligible, all registrations must be received at the same time. Family discounts will be applied to the least expensive camps. Campers who sign up for more than one session are NOT eligible for this discount.
First-time camper discount: $10 discount off the fee of any session. One per camper, please!

FINANCIAL ASSISTANCE

Many churches give camp scholarships—please check with your church treasurer. A limited number of Presbytery scholarships are available, awarded based on need. A $50 registration fee must accompany all requests for scholarship assistance. An additional signature by a church official or social service agent is required for all FULL scholarship requests. Download forms (requires Adobe Acrobat)
IF YOU ATTEND A UNITED METHODIST CHURCH in the Hampton, Newport News, Williamsburg areas, you are eligible for financial assistance from the Peninsula District--please email pendist@earthlink.net for information prior to applying to Makemie Woods for assistance.

BUDDIES

In large camp sessions (8 or more campers per sex), a camper can request ONE (and only one!) buddy. To insure they are housed together, the campers should 1) sign up for the same session, 2) request ONLY each other, and 3) send registrations at the same time, and in the same envelope if possible. Because one of the main goals of Makemie Woods is to help campers make NEW friends, we strongly discourage enrolling more than two friends in the same camp session.

CAMPER DELIVERY and PICK-UP

Registration is from 4 PM - 5 PM on the opening day of the camp session. The camper and parent should go through the registration process together. Campers CANNOT be dropped off before 4 PM, as no one is available to take care of your child. Pick-up time is 10:00 AM on the closing day, (except for 2-night beginners which close at 11 AM, and sessions ending on a Friday night which close at 7:30 PM). Persons who pick up their campers more than one hour late will be charged an additional childcare fee!

WHAT TO BRING

A complete what-to-bring list, as well as camper rules, the physical health form, medication forms and other important information are available in our confirmation packet (coming soon), or if you choose, this information will be sent with your confirmation through the US Postal Service. Parents are expected to read through the complete packet and to make sure their campers understand the rules and the consequences of breaking them BEFORE they come to camp.

REGISTRATION FORM AND HEALTH FORM

Go now to our Online Registration form. You can use either PayPal (a secure online service), or send a check separately (note: we cannot process the registration until we receive payment.) The online registration includes the health history information--please be sure you have your medical insurance information available when you fill out the form. You can register more than one child by using the "back" button of your browser and save some re-typing, but be sure that the information is completely correct for each child.

--or--

You can print forms that will look exactly like those in the brochure using the free Adobe Acrobat plug-in for your browser. You must SEND both of these forms to us with your signature and your registration fee.

SEND completed registration form AND health form with non-refundable $100 registration fee to:

Makemie Woods
P.O. Box 39
Barhamsville VA 23011

We must have the registration form to register your camper, we cannot reserve spaces over the phone or by e-mail. Download the registration forms (requires adobe acrobat)

Fax is acceptable: 757-566-8803, and the registration fee MUST paid by credit card through Paypal or be mailed immediately with the original forms at the time of the fax. Faxed registrations will be cancelled if registration fee is not received within three working days. Please mail or bring the original forms to camp, we must have original signatures on file in order to secure medical treatment in the event of an emergency.

View and print the registration form and health form using Adobe Acrobat (175k adobe .pdf)
View and print the brochure (800kb)
View and print the confirmation materials, (1.3 MB) which include our policies regarding homesickness, behavior problems, what to expect, what to bring, important information for parents of campers with ADD or ADHD, and the camper covenant.

GO TO ONLINE REGISTRATION

Have questions? E-mail us